The P-Card is a MasterCard™ for departmental purchases under $5,000. Illinois State University is embossed on the card along with an individual cardholder name. The credit card is not to be used for personal use or borrowed by another individual.
Other guidelines include number of transactions per cycle (a cycle runs the first day of the month through the 27th) and a not-to-exceed dollar amount for the total purchases each month. The number of transactions and total purchase amount can be adjusted to meet requests in each department. For more information, please read the Illinois State University Authorized P-Card Manual.
Two items need to be considered before a department requests a credit card. First, the department must be on the University accounting system, Datatel. Second, a card manager must be selected. The card manager responsibilities include the following:
A department may have as many cardholders as needed. See Cardholder Responsibilities
The P-Card can be used with any vendor that accepts MasterCard™ and the single purchase is under $5,000. Items such as office and computer supplies, online registration fees, books, memberships, and subscriptions are examples of purchases that can be made with the card.
Illinois State University is tax exempt, the tax exempt number is printed on the P-Card holder for convenience.
See the listing of prohibited purchases.
If the P-Card is used inappropriately, the card could be suspended or canceled. If the infraction causes suspension or cancellation, the cardholder, Dean, Department Supervisor, the P-Card Committee and Internal Auditing will be notified. Written appeals may be submitted to the P-Card Administrator and will be presented to the P-Card Committee for a decision on reinstatement or revocation of the credit card.