Furniture
Requisition submittal is required for furniture purchases, regardless of dollar amount, due to the requirements outlined below.
If you believe your purchase could be eligible for a P-Card exemption or are interested in an Amazon or ODP/Office Depot item, please email isupurchasing@ilstu.edu for review and guidance.
Process Overview
Facilities Planning (FP) Steps and FP Approval
Department to get the FP approval prior to submitting the requisition.
Requisition Submitted
Submit requisition through SharePoint and Colleague including the FP number. This submission process will change in Spring 2027 as The Purch is rolled out.
Budget Approval
Budget Officer reviews and approves the requisition, certifying funds are available. The requisition is not visible for Purchasing before this approval.
Purchasing Receives Request
Purchasing receives the requisition once the Budget Officer Approves it.
Procurement Officer Review
Purchasing reviews the requisition for accuracy and completeness ensuring compliance with State and University and initiate the State Surplus Process.
Purchase Order Issued
A purchase order number is assigned, and the PO is issued to the vendor. A copy of the po is sent to the funding department.
Vendor Signature
If PO meets a requirements for a vendor signature, it will not be marked as complete until a vendor returns the signed document.
Departmental Notes
ISU Facilities Planning Design and Construction (FPDC) Approval
-
FPDC Approval Number – Please email your requests to fpcffereview@ilstu.edu to obtain an approval number.
-
Action Item – Required: Please include the approval number in the requisition
comments when ready to submit your order.
-
Action Item – Required: Please include the approval number in the requisition
-
Task Chair Exception – Task chairs purchased from an IPHEC awarded vendor or Humanscale have been granted blanket FPDC approval. A requisition is still required, but the FPDC Approval Number step can be bypassed.
- If purchasing from a non-IPHEC Vendor (other than Humanscale), Facilities
Planning approval is still required.
- If purchasing from a non-IPHEC Vendor (other than Humanscale), Facilities
State of Illinois Surplus Requirement
- The department buyer only needs to submit a requisition – then ISU Purchasing handles the rest! The ISU Purchasing Office will ensure this process is completed prior to issuing the Purchase Order.
- For transparency into our processes and why this step is required, please see links below:
IPHEC – Furniture Vendors
The University utilizes IPHEC awarded vendors for the majority of our furniture purchases. These vendors often require a purchase order due to tracking needs and the IPHEC award language.
IPHEC Awards - Furniture
IPHEC 1905
| Awarded Vendor/Manufacturer |
Distributor | Contact Information | Submit Req with this Vendor |
|---|---|---|---|
| Allsteel | Henricksen | b.mishler@henricksen.com and k.gruber@henricksen.com | Allsteel |
| Ecologic | Ecologic | jkryger@ecologicfurniture.com | Ecologic |
| Exemplis | Exemplis OR Henricksen | sean@designlinesgroup.com OR b.mishler@henricksen.com | Exemplis |
| Foliot | Foliot | jpanneton@foliot.com and vpower@foliot.com | Foliot |
| Herman Miller (MillerKnoll) | Widmer | knichol@widmerinteriors.com | MillerKnoll |
| Kimball | Widmer OR Resource One | knichol@widmerinteriors.com OR Lnevius@resourceoneoffice.com | Kimball |
| Krueger international (KI) | Krueger International (KI) | Jim.Williams@ki.com and olivia.lemmens@ki.com | Krueger International (KI) |
| OFS | Lincoln Office OR Henricksen |
johnsona@lincolnoffice.com OR b.mishler@henricksen.com and k.gruber@henricksen.com |
OFS |
IPHEC 2135
| Awarded Vendor/Manufacturer |
Distributor | Contact Information | Submit Req with this Vendor |
|---|---|---|---|
| Steelcase | Lincoln Office | Steelcase |
IPHEC 1706
| Awarded Vendor/Manufacturer |
Distributor | Contact Information | Submit Req with this Vendor |
|---|---|---|---|
| Transformations | Transformations | Transformations |
IPHEC 2103GAL
| Awarded Vendor/Manufacturer |
Distributor | Contact Information | Submit Req with this Vendor |
|---|---|---|---|
| Haworth | Resource One |
Haworth |
|
| Knoll (MillerKnoll) | Widmer | MillerKnoll |