Find registration information, details for sub-contractors, and useful forms to make your experience with Illinois State as easy as possible.
New Procedures - As part of the assessment process, the department(s) contracting for the services to the university need to obtain the Dean/Director's approval from both the contracting department and the employing or formerly employing department. Conflict of Interest Procedure
For information regarding contracts affected by COVID-19, please see the following FAQ.
Starting July 1, 2020 all small purchases over $20,000 will require 3 or more quotes submitted along with the requisition (including at least one quote from a certified diverse vendor)
The Chief Procurement Office of Higher Education has established rules regarding purchases over $20,000 and under bid level ($100,000 for most types of procurements):
Rule 4.2020 - Purchases over $20,000 - quotes must be sought from multiple vendors, be in writing, promote small and diverse businesses, and be maintained in the procurement file.
Due the stay-at-home directive from the governor, there will be no face-to-face training presentation this year. However, the presentation slides are available for you as a resource and have been updated accordingly.
New and significant changes have been highlighted in a blue font throughout the slides. These include topics such as:
The Agreement for services has been updated to include new force majeure and COVID-19 language. Please ensure you utilize the new form when you need to enter into an agreement with a vendor.
Reminder: The SharePoint requisition intake system is the only acceptable method to submit requisition documentation, contracts under $5,000, and Budget Officer approvals to the Purchasing Department. Please note that this does not replace the need to create a requisition in Colleague/Datatel, but it is a uniform way to submit backup documentation, provide crucial information to the Purchasing Office, and allows for Budget Officer approval through the SharePoint system instead of in Colleague/Datatel.
Training sessions for this new submission process and on how to best utilize the Purchasing SharePoint Dashboard will be available monthly.
You can register for one of the training sessions at the Purchasing website, or here is the link.