Software
Requisition submittal is required for software purchases, regardless of dollar amount, due to the requirements outlined below.
Process Overview
Pre-Purchasing Reviews Submitted and Completed
Department ensures that reviews necessary for software are submitted and completed. These include a Data Usage Form (DUF), Accessibility review, and others as relevant to the purchase and its use case.
Requisition Submitted
Submit Requisition through SharePoint and Colleague, including completed pre-Purchasing reviews identified above. This submission process will change in Spring 2027 as The Purch is rolled out.
Budget Approval
Budget Officer reviews and approves the requisition, certifying funds are available. The requisition is not visible for Purchasing before this approval.
Purchasing Receives Request
Purchasing receives the requisition once the Budget Officer Approves it.
Procurement Officer Review
Purchasing reviews the requisition for accuracy and completeness ensuring compliance with State and University.
Purchase Order Issued
A purchase order number is assigned, and the PO is issued to the vendor. A copy of the po is sent to the funding department.
Vendor Signature
If PO meets a requirements for a vendor signature, it will not be marked as complete until a vendor returns the signed document.